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Intellify for Locum Tenens

Your Highest-Cost Labor Is Running on Spreadsheets. That's Expensive.

Locums: Your Highest-Cost Labor, Run on Spreadsheets and Email.

Locum tenens programs run on different credentialing timelines, privileging requirements, expense structures, and vendor relationships than nursing contingent labor. Most organizations still manage them with spreadsheets, email threads, and systems designed for nurses. Intellify is the locum tenens software and physician staffing platform purpose-built for that workflow, unified with the rest of your contingent labor program.

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Intellify Locum Tenens dashboard with shift fulfillment trends, open and filled shifts, fill rate metrics, and open shifts by department and provider type

Explore the Intellify Platform

Orchestrate

Full lifecycle management

Insights

Analytics & AI decisions

Compliance

Credential tracking

Agents

Conversational workforce AI

Locum Tenens

Physician management

Dashboard & Pools

Built for Locum Tenens. Not Adapted from a Nursing Template.

The Intellify Locum Tenens Dashboard brings together fill rates, spend by department, agency performance, credentialing and privileging timelines, expense tracking, and forecasted coverage gaps. When a surgery gets canceled because a locum isn't privileged, or an ED shift goes unfilled because nobody could see which providers were available, that's lost revenue. This dashboard exists so those gaps are visible before they cost you money.

Pool Optimization

Automatically match open shifts to the right providers based on specialty, credentials, credentialing status, and past performance.

Credentialing-First Booking

Only active, fully credentialed professionals can be booked. Scheduling friction drops. Service-line continuity strengthens.

Provider Pool Management

Manage cleared and credentialed providers within an active pool. Track credentialing status and last-worked date in real time.

Secure Agentic AI

Asked & Answered

VP of Medical Affairs

VP of Medical Affairs

How are we doing on locum tenens fill rates in the ED this quarter compared to last?

Intellify Agent

Try asking...

"What's our ED fill rate by shift type this quarter?"
"How do our locum tenens rates compare to market by specialty?"
"Which agencies have the fastest credentialing turnaround?"
Healthcare professionals reviewing workforce data on screen

Every unfilled locum shift is revenue your organization didn't earn.

See how Intellify closes coverage gaps before they hit the bottom line.

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Cost Control

Fill Smarter. Spend Less. Every Shift.

How shifts get distributed determines how much you spend. Intellify's tiered distribution routes shifts to the most cost-effective resources first: your own 1099 pools and internal providers before flex resources, flex before agency. Consistently, across every open shift, without manual intervention.

Tier 1

Internal FTE Float Pool

Offered immediately. Lowest cost. Highest continuity.

Tier 2

Part-Time / Flex Pool

Offered after Tier 1 hold time expires. Moderate cost. Known providers.

Tier 3

Agency Locum Tenens

Offered after Tier 2. Highest cost. Used when internal capacity is exhausted.

Fill rates accelerate because the right providers see shifts sooner. Premium labor spend decreases automatically. And because expense governance is built into the workflow, the total cost of each placement stays controlled from confirmation through invoice.

Open Shift Distribution

Every Open Shift. Routed Automatically.

Shifts flow directly from your provider pools, entered manually or fed automatically from your core scheduling or EHR system. Staffing teams use an intuitive calendar view to create, manage, and adjust shifts in real time. Credentialed and privileged providers review and claim opportunities instantly through their mobile device.

Automated Routing from Pools

Open shifts route directly from provider pools with smart scheduling rules and built-in approvals to accelerate fill times.

Configurable Hold-Time Rules

Set days, hours, and minutes per tier. Tier 1 sees shifts immediately. Tier 2 opens after the hold window expires. Tier 3 engages only when internal capacity is exhausted.

Instant Provider Notification

Credentialed providers receive real-time shift notifications on their mobile device and can accept assignments with a single tap.

Unified Calendar

One Calendar. Every Shift. Real-Time Sync.

Intellify centralizes all shift activity (distributed, claimed, and confirmed) into one unified calendar. Booked shifts automatically sync back into your core scheduling system. Staffing, operations, and clinical leaders all get instant visibility for faster decisions and better coverage management.

EHR / scheduling sync
Cross-department visibility
Shift state tracking
Credentialing-gated booking

Provider Availability

Know Who's Ready. Before the Shift Opens.

Providers update their availability directly through the mobile app, giving staffing teams real-time accuracy without manual outreach. Only credentialed and privileged providers appear as eligible resources for upcoming shifts, so your team always knows who is ready and cleared to work. When that information lives in someone's head or a spreadsheet, coverage gaps happen because nobody knew a provider was available. When it's in the platform, gaps get filled before they cost you a canceled case or an empty shift.

Self-service availability
Real-time updates
Credential-gated eligibility
Preferred shift matching
Secure Agentic AI

Asked & Answered

Director of Staffing

Director of Staffing

Which providers in our hospitalist pool are available for weekend shifts next month but haven't been scheduled yet?

Intellify Agent

Try asking...

"Which providers have the highest weekend fill rates?"
"How many shifts went unfilled last month due to availability gaps?"
"Show me providers whose credentials expire in the next 30 days."

1099 Provider Pools

Build Your Own Provider Bench. Stop Paying Agency Rates for Providers You Already Know.

The most cost-effective locum tenens placement is one that never goes to an agency. Intellify lets you build and manage 1099 independent contractor pools of providers who have worked your facilities, know your systems, and are already credentialed and privileged.

When a shift opens, your 1099 pool sees it first. Providers who know the facility, the team, and the workflow claim shifts before agency providers enter the picture. Fill rates go up, costs go down, and your best providers keep coming back because the platform makes it easy for them to stay engaged.

For organizations that have been managing these relationships informally, through personal contacts, text messages, and spreadsheets, Intellify turns your informal bench into a structured, scalable asset.

Full Lifecycle

Purpose-Built for the Way Locum Tenens Programs Actually Run

Credentialing timelines, privileging workflows, specialty-specific billing, expense governance, agency terms. Most of this is still Gen 1 at the majority of organizations: spreadsheets, email chains, and institutional knowledge that lives in people's heads. Intellify moves it into a structured system where nothing gets lost, nothing gets missed, and every cost is visible.

Full Lifecycle Visibility

Assignment start and end dates, extensions, credentialing and privileging status, timekeeping, and utilization trends, all visible from a single view. No toggling between systems to understand where a provider stands.

Expense Governance

Configurable rules for reimbursable expenses: travel, housing, per diem, mileage, licensing fees. Approval workflows, category limits, and real-time visibility into expense accrual by provider and assignment. Expenses are one of the fastest-growing components of locum tenens cost, and most organizations have no structured controls around them.

Custom Fields for LT Programs

Capture program-specific data: specialty requirements, billing configurations, credentialing milestones, onboarding checklists, and agency terms.

Performance Analytics

Real-time insights into fill rates, spend by department, agency performance, credentialing timelines, and forecasted coverage gaps.

Physician reviewing data on mobile device in hospital corridor

Keep your best providers coming back.

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What This Delivers

Where the money shows up.

Faster Fills

Automated shift distribution, tiered scheduling, and mobile provider engagement compress the time from open shift to confirmed provider. Every day a shift sits unfilled is revenue lost and premium cost added.

Lower Spend

Tiered distribution ensures 1099 pool and internal providers are exhausted before agency locum tenens are engaged. Expense governance and rate transparency give you control over total placement cost, not just bill rate.

Full Visibility

One dashboard covers fill rates, spend by department, credentialing and privileging status, provider availability, expense accrual, and coverage gaps.

Provider Continuity

Pool management, preference tracking, and recency scoring keep the providers who know your facilities coming back. Continuity reduces onboarding time, improves care quality, and lowers cost per placement over time.

Less Admin Overhead

Automated routing, built-in approvals, expense governance, consolidated billing, and self-service provider engagement reduce manual coordination.

Revenue Protection

Every canceled surgery, every unfilled ED shift, every coverage gap that forces a diversion has a revenue cost. When provider availability, credentialing, and privileging are visible in real time, those gaps close before they reach the bottom line.

Intellify for Locum Tenens

Lower cost per placement. Faster fills. Zero revenue left on the table.

Organizations spend over $5B annually on locum tenens. Intellify controls the total cost of every placement, from bill rate through expenses, and closes coverage gaps before they cost you revenue.

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Frequently Asked Questions