Skilled trades electrician on the job in a multi-site skilled trades view

Intellify for Skilled Trades

Your Job Sites Run on Skilled People. Your Workforce Program Shouldn't Run on Spreadsheets.

Organizations that depend on skilled trades workers manage hundreds or thousands of contingent placements across job sites, shifts, and supplier panels every year. Electricians, pipefitters, welders, HVAC technicians, millwrights, instrumentation technicians, industrial maintenance mechanics. Most of it tracked manually.

Intellify gives you a single platform to manage requisitions, supplier coordination, assignments, compliance tracking, and spend visibility. No more toggling between inboxes and spreadsheets to figure out who is covering what shift, at which site, and at what cost.

Trusted by Staffing Organizations Nationwide

Intellify manages workforce operations for staffing organizations across the country. The same platform that coordinates thousands of placements, suppliers, and assignments for complex staffing programs is available to skilled trades.

"Intellify gives you more transparency than I have seen with other systems. The team is honest and willing to go beyond to ensure their suppliers are happy and we are all working together for the greater good."

Carly DeLuca

Director of Account Management, Coast Medical Service

"It goes back to speed and quality... when you have full integration, like Intellify, you can execute at a much higher level. This is one of the key differentiators Intellify offers that many other platforms are not doing yet."

John Maaske

Founder and CEO, Triage Staffing

"Intellify is very user-friendly, and the team values transparency and efficiency. It is more than a tool; it is a solution. Intellify is backed by experience; the team knows what keeps agencies running and profitable."

Oscar Rivera

Senior Account Manager, Aequor Healthcare

The Reality Today

Running a Contingent Workforce Program Without Workforce Technology

Organizations that rely on skilled trades hire contingent workers across multiple craft categories: electricians, pipefitters, welders, HVAC technicians, millwrights, instrumentation technicians, industrial maintenance mechanics, and more. Each craft has its own sourcing channels, licensing requirements, trade certifications, and budget lines.

Without a system, every step is manual. An operations director fields a request, checks availability across suppliers, confirms credentials and safety training, tracks the assignment, and reconciles the invoice. All through email and spreadsheets. Multiply that across dozens of open positions, several staffing suppliers, and multiple job sites.

The cost goes beyond time. Without centralized data, organizations lack visibility into total contingent spend, supplier performance, fill rates, and compliance gaps. Budget conversations rely on approximations. Supplier evaluations are based on feel rather than performance data. Audit readiness is a scramble every time a safety inspector or regulatory body walks through the door.

There's a better way.

How It Works

Three Steps. One Platform. Full Visibility.

Intellify replaces the patchwork of email, spreadsheets, and phone calls with a structured workflow your entire operations team can see.

Step 1

Open a Position

A site supervisor or project manager submits a staffing request. It routes through your approval workflow and distributes automatically to qualified suppliers with role requirements, trade certifications, safety training, and rate parameters attached.

Step 2

Review and Assign

Supplier submissions come back into a single view. Your team compares candidates on qualifications, certifications, availability, rate, and compliance status side by side. Select and confirm without leaving the platform.

Step 3

Track Through Completion

Every assignment is tracked from start date through invoice. Schedule changes, compliance renewals, timekeeping, and billing all live in one place. Your finance team gets clean records. Your operations team gets their time back.

Skilled trades plumber working on industrial fixtures

Built Around You.

We work as a Managed Services Provider, Vendor Neutral partner, or a blend of both. Let's talk about what works best for your operation.

Why Intellify

Spreadsheets vs. a Real System

This is what changes when your workforce program moves from manual processes to a purpose-built platform.

	Today (Without Intellify)	With Intellify
Requisitions	Sent via email, tracked in spreadsheets, status updated by memory.	Created, approved, and distributed to qualified suppliers through configurable workflows.
Supplier Performance	Evaluated by gut feel.	Fill rates, response times, and quality tracked by supplier, site, and trade.
Compliance Documents	In filing cabinets and shared drives.	Centralized, trade-based compliance tracking with real-time status visibility.
Spend Reporting	Compiled manually at quarter-end.	Live spend dashboards by site, trade, supplier, and labor category.
Trade Certifications and Licenses	Tracked in disconnected systems.	Journeyman credentials, state licenses, OSHA training, and craft certifications assigned and monitored automatically.
Total Cost of Labor	No visibility into total contingent labor cost.	Total cost of labor visible across every site, every craft category, in real time.

Orchestrate

One Platform. Every Position. Every Supplier. Every Assignment.

Not three emails, a spreadsheet, and a phone call. Intellify Orchestrate manages the full lifecycle of contingent staffing in one place: from the moment a position opens to the moment the invoice is paid.

Intellify Orchestrate dashboard showing requisitions, fill rates, and supplier activity across multiple job sites

Requisitions and Supplier Distribution

When a site or project needs coverage, the request is created, approved, and distributed to qualified suppliers through configurable workflows. Suppliers receive clear requirements upfront: trade specifications, certification requirements, licensing, rate parameters, and submission deadlines. No more phone calls to three suppliers and a follow-up email to a fourth.

Submissions and Selection

Supplier submissions flow into a centralized view where your team can review, compare, and select candidates without toggling between emails and phone calls. Qualifications, trade certifications, licenses, rates, availability, and compliance status are visible at a glance.

Assignments and Tracking

Confirmed assignments are tracked from start through completion. Schedule changes, extensions, and compliance renewals are managed in the platform. Work queues are organized by trade, so each team member sees the actions relevant to their responsibility.

Timekeeping and Invoicing

Time capture, approval workflows, and consolidated invoicing are built in. No more reconciling timesheets against invoices in a separate system. Your finance team gets clean, auditable records tied directly to assignments.

Internal-First Routing

If your organization maintains an internal pool of per diem or float workers, Intellify routes positions to your own people before going to external suppliers. This reduces agency spend and keeps institutional knowledge on your sites. The platform tracks pool availability, qualifications, and compliance status so internal fills are as structured as external ones.

Compliance

Every Certification. Every Worker. Every Shift. Audit-Ready.

Skilled trades compliance is not optional. OSHA training, state trade licenses, journeyman and apprenticeship credentials, confined space authorization, lockout/tagout certification, arc flash training, PPE requirements. One missed credential can shut down a job site. One audit gap can cost six figures.

Intellify Compliance replaces fragmented, manual tracking with a single, trade-based system that accelerates day-one readiness and maintains continuous audit preparedness across every site.

Streamlined Day-One Worker Enablement

Intellify organizes all required compliance activities into a single, trade-based workflow, ensuring workers are fully cleared before their first shift. Pre-employment safety training, trade-specific authorizations (state electrical license, pipefitting certification, OSHA 10/30, confined space), and exposure-driven requirements (arc flash, hazardous energy, chemical handling) are automatically assigned and tracked. Continuous compliance tracking surfaces missing or expiring requirements early, reducing last-minute gaps and preventing start delays.

Replacing Manual Tracking

Intellify replaces disconnected tracking methods with a single source of truth for compliance. Requirements are configured once and consistently applied across workers and trades. Color-coded status indicators highlight missing, expired, or upcoming items at a glance. Event-triggered retraining tied to job type, equipment, or exposure changes is easier to identify and manage.

Real-Time Visibility for Operations and Safety

Intellify provides real-time visibility into workforce compliance status to support proactive risk management. Dashboards show compliance by worker, trade, site, and requirement. Users can drill down from summary views into individual records and documentation. Compliance gaps are visible early, supporting proactive resolution before they become project delays or audit findings.

Built for Audit Readiness

Intellify serves as your system of record for compliance documentation. All documents are time- and date-stamped, version-controlled, and fully archived. Current and historical records are accessible for OSHA inspections, state licensing board reviews, and third-party audits. Record retention aligns with OSHA requirements for training, medical, and safety documentation.

Intellify compliance dashboard showing certification status, expirations, and audit-ready records across workers and sites

Insights

See What Your Workforce Data Has Been Trying to Tell You

Every organization that staffs skilled trades sits on useful workforce data. Fill rates, spend trends, supplier performance, seasonal coverage gaps. The problem is getting answers out of it fast enough to inform a decision. Intellify Insights brings together real-time analytics and conversational AI so the people making workforce and budget decisions can act on data instead of approximation.

Dashboards Built for Your Role

Every report and dashboard runs on Power BI, giving your teams flexible, customizable views. Operations directors see fill rates, start delays, and supplier response times by site and trade. Finance sees spend by craft category, site, and time period. Safety sees compliance status and certification gaps across the workforce. Everyone works from the same data.

Forecasting

Visualize projected spend and staffing needs across your project calendar. See where seasonal demand, new contracts, or project ramp-ups will create coverage gaps before they arrive. Plan for them instead of reacting to them.

Agents

Ask Your Workforce Data a Question. Get an Answer.

Intellify Agents let you ask your staffing data a question in plain language and get an answer immediately. No dashboards to find, no filters to set, no reports to build.

An operations VP in a quarterly review can ask what the organization spent on contingent electricians last quarter and get an answer in seconds. A project manager can ask which suppliers have the highest fill rates for second-shift pipefitters. A safety director can check certification expiration rates by site.

Secure Agentic AI. Built on your data. Governed by role-based access controls. The intelligence layer that makes Intellify a system you talk to, not a system you click through.

Secure Agentic AI

Asked & Answered

Which suppliers have the highest fill rates for second-shift pipefitters across our Gulf Coast sites this quarter?

Operations VP

Intellify

Try asking...

"What did we spend on contingent electricians last quarter?"

"Show certification expiration rates by site for the next 60 days."

"Which suppliers have the slowest response times for industrial maintenance roles?"

"Compare total cost of labor at our Texas site to last year."

Outcomes

What Changes When You Have a Real System

8 to 15% reduction in total cost of labor

Internal-first routing, supplier accountability, and real-time spend visibility compound into measurable labor cost reduction.

Quarters become weeks for implementation

Most organizations are live in weeks, not months. Integrations run in parallel without delaying core platform value.

100% compliance visibility

Every certification, training record, and authorization tracked across every worker and every site.

Real-time supplier performance

Fill rates, response times, and quality tracked by site, trade, and supplier. Panel decisions based on evidence.

Zero spreadsheets

Requisitions, submissions, assignments, timekeeping, invoicing, and compliance all live in one platform.

Audit-ready in seconds, not days

Time-stamped, version-controlled documentation accessible for OSHA inspections, state licensing board reviews, and third-party audits on demand.

Get Started

See How Intellify Works for Your Operation

Your contingent workforce program is complex. Your tools should be too. Schedule a demo and see how Intellify manages every position, every supplier, and every assignment in one platform.

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