Intellify for Education

A better way to keep schools staffed and students supported.

Built for the realities of school staffing, Intellify helps administrators manage requests, coordinate with partners, track assignments, and monitor compliance, all in one place. The result is a streamlined process and clear visibility into each school's needs.

Trusted by Organizations Nationwide

"Intellify gives you more transparency than I have seen with other systems. The team is honest and willing to go beyond to ensure their suppliers are happy and we are all working together for the greater good."

Carly DeLuca

Director of Account Management, Coast Medical Service

"It goes back to speed and quality... when you have full integration, like Intellify, you can execute at a much higher level. This is one of the key differentiators Intellify offers that many other platforms are not doing yet."

John Maaske

Founder and CEO, Triage Staffing

"Intellify is very user-friendly, and the team values transparency and efficiency. It is more than a tool; it is a solution. Intellify is backed by experience; the team knows what keeps agencies running and profitable."

Oscar Rivera

Senior Account Manager, Aequor Healthcare

The Reality Today

Running a Staffing Program Without Staffing Technology

Districts hire contingent staff across multiple categories: substitutes, paraprofessionals, behavioral specialists, speech-language pathologists, occupational therapists, physical therapists, ESL support, and more. Each category has its own sourcing channels, compliance requirements, and budget lines.

Without a system, every step is manual. A special education director fields a request, checks availability across service providers, confirms credentials, tracks the assignment, and reconciles the invoice, all through email and spreadsheets. Multiply that across dozens of open positions and several staffing service providers, and the administrative load becomes the job.

The cost goes beyond time. Without centralized data, districts lack visibility into total contingent spend, service provider performance, fill rates, and compliance gaps. Budget conversations rely on approximations. Service provider evaluations are based on feel rather than performance data. Audit readiness is a scramble.

There's a better way.

How It Works

Three Steps. One Platform. Full Visibility.

Intellify replaces the patchwork of email, spreadsheets, and phone calls with a structured workflow your entire team can see.

Open a Position

A school or department submits a staffing request. It routes through your approval workflow and distributes automatically to qualified service providers with role requirements, compliance specs, and rate parameters attached.

Review and Assign

Service provider submissions come back into a single view. Your team compares candidates on qualifications, availability, rate, and compliance status side by side. Select and confirm without leaving the platform.

Track Through Completion

Every assignment is tracked from start date through invoice. Schedule changes, compliance renewals, timekeeping, and billing all live in one place. Your finance team gets clean records. Your operations team gets their time back.

Built Around You.

We work as a Managed Services Provider, Vendor Neutral partner, or a blend of both. Let's talk about what works best for you.

Why Intellify

Spreadsheets vs. a Real System

This is what changes when your staffing operation moves from manual processes to a purpose-built platform.

	How You Do It Today	How It Works in Intellify
Open Positions	Email or phone call to service providers. Requirements shared inconsistently. No tracking on who received what.	Requisition created, approved, and distributed to qualified service providers automatically with full role specs, compliance requirements, and rate parameters.
Submissions	Service provider responses arrive by email. Compared manually. Easy to lose track of who submitted whom.	All submissions in one view. Qualifications, rate, availability, and compliance status visible side by side.
Assignments	Tracked in a spreadsheet. Updates happen by memory. Schedule changes fall through the cracks.	Every assignment tracked from start through completion. Extensions, schedule changes, and compliance renewals managed in the platform.
Compliance	Documents in shared drives or filing cabinets. Gaps discovered during audits, not before.	Credentials, clearances, and certifications tracked in real time. Gaps flagged before they become problems.
Spend	Assembled manually at budget time. Approximations based on invoices and memory.	Total spend visible by school, department, role type, and service provider at any time. Forecasting tools for budget planning.
Service Provider Performance	Evaluated by feel. No consistent data on fill rates, speed, or quality.	Real-time scorecards tracking fill rate, time to fill, quality, and cost by service provider. Panel decisions based on data.

Intellify timesheet day view showing approved shifts, hours, facility, unit, and notes across the week with approve and dispute actions

Intellify Insights

See What Your Data Has Been Trying to Tell You

Every district sits on useful staffing data. Fill rates, spend trends, service provider performance, seasonal coverage gaps. The problem is getting answers out of it fast enough to inform a decision.

Dashboards Built for Your Role

Every report and dashboard runs on Power BI, giving your teams flexible, customizable views. Special education directors see caseload coverage and compliance status. Finance sees spend by category, school, and time period. Superintendents see the district-wide picture.

Forecasting

Visualize projected spend and staffing needs across the school year. See where seasonal patterns, enrollment shifts, or program changes will create coverage gaps before they arrive.

Ask a Question, Get an Answer

Intellify Agents let you ask your staffing data a question in plain language and get an answer immediately. No dashboards to find, no filters to set, no reports to build.

Secure Agentic AI

Asked & Answered

What's our fill rate for SLP positions this school year, and which schools are struggling most?

Director

Intellify

Try asking...

"Break down contingent staffing spend by category and compare to last year."

"Which service providers have the highest fill rate for paraprofessional positions?"

"Show me compliance gaps across all active assignments by school."

"What's our average time-to-fill for substitute teachers this semester?"

Your district deserves better than spreadsheets.

Outcomes

What Changes When You Have a Real System

Spend Visibility

See total contingent staffing spend by school, department, role type, and service provider. Stop assembling the picture from spreadsheets and email receipts.

Faster Fills

Positions are distributed to service providers automatically with clear requirements. Submissions come back into one place. The cycle from open position to confirmed assignment gets shorter.

Reduced Admin Load

The time your team spends managing staffing logistics through email and spreadsheets is time they could spend on students. The platform handles the workflow so your people can focus on their actual job.

Budget Planning

Forecasting tools and historical spend data give your finance team real numbers for budget season. No more estimating contingent labor costs from memory.

Get Started

See How Intellify Works for Your District

Your staffing operation is complex. Your tools make it simple. Schedule a demo and see how Intellify manages every position, every service provider, and every assignment in one platform.

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